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Key Dates
- November 19, 2024: Registration opens
- Apply for travel awards ASAP
- Extended: January 6, 2025: Travel award application deadline
- Extended: January 8, 2025: Early-bird registration ends at 11:59 pm EST (conference prices go to full price)
- January 27, 2025: All talks announced
- January 29, 2025: Registration closes
- Waitlist opens
- Virtual registration remains open
- Feburary 24-26: User workshop - stay tuned for more information
- February 26-28, 2025: Winter RosettaCon
- February 28, 2025 noon EST: Virtual registration closes
General Information
- Full-conference registration
- Includes admittance to all speaker sessions and poster presentations
- Complimentary coffee and drinks during breaks and the poster sessions
- Dinner on Wednesday
- Dinner on Thursday
- Lunch on Friday
- Conference swag (t-shirt, socks, hoodie, or similar)
- Register for a single-day pass
- Admittance to all speaker sessions and poster presentations for that day
- Complimentary coffee and drinks during breaks and the poster sessions
- Lunch or Dinner (depending on the attendance date)
- Evening passes include dinner, scientific poster session, and networking
- Admittance to all poster presentations for that day
- Dinner on Wednesday or Thursday, depending on ticket choice
Please check carefully to understand if your registration includes a hotel room.
Pricing
Discounted pricing is available until Jan. 8, 2025, at 11:59 pm EST. Check the registration site header for Promo codes.
| Academic or Non-Profit | Rosetta Commons Member Labs | Industry Scientist | Sponsor | |
|---|---|---|---|---|
| In-person, full conference | Spots included based on package | |||
| Virtual Attendance | $40 | FREE | $195 | Spots included based on package |
| Full Day Pass: Thursday, Feb. 27, 2025 | $660 | n.a. | $1,100 | Spots included based on package |
| Full Day Pass: Friday, Feb. 28, 2025 | $450 | n.a. | $750 | Spots included based on package |
| Evening Pass: Wed., Feb. 26 or Thurs., Feb. 27 | $180 | $180 | $300 | Spots included based on package |
APPLY HERE for a travel grant.
Payment, Refund, or Other Policies
Refunds - 5% fee up to 2 weeks before the conference (Feb 12, 2025). Afterwards, a 50% refund will be provided until Feb 24, 2025.
Split admission - We cannot accommodate split admissions. For local attendees, a daily rate is available.
Find our policies HERE.
Access to Post-Conference Recordings
Recordings of the conference talks and activities will only be made available to conference attendees and Rosetta Commons member labs. There will be no way to purchase viewing rights after the conference. Be sure to register to attend virtually if you cannot attend in person.
Talks & Posters
Talk Selection and Timeline
All abstracts go through a review by our program committee. Selected presenters will be notified on a rolling basis but no later than January 27, 2025, giving ample time for preparation. Abstracts not selected for talks will automatically be accepted as posters.
Poster Presentations
Maximum poster size is 1 meter by 1 meter (3.3 ft. x 3.3 ft.) or (39 inches x 39 inches). Oversized posters cannot be accommodated. Poster Board and push pins/adhesive will be provided at the meeting.
Suggestions for Creating a Scientific Poster
- Cloth and vinyl posters can be folded and placed in luggage.
- Text and figures should be legible 3-5 feet away. Sans Serif fonts are more legible from a distance.
- Avoid excessive text and organize text using bullet points.
- Light background with dark-colored text is easier to read.
- Use visual aids and graphics appropriate to information you are presenting.
- Graphics should be high resolution.
- Consider including a QR code to link to further information about your research.
Trainee Participation
All trainees must present their work as either a talk or poster as the cost of Rosetta Commons subsidizing their attendance.
Conference Support
Travel Support
Rosetta Commons will issue a limited number of travel grants to provide needs-based travel support. Personnel from recently established labs, international labs outside of the US, labs experiencing limited funding, and individuals without access to supported travel through their labs are highly encouraged to apply for a travel grant.
Wait until AFTER you have received a decision on your travel grant application to register for the conference and make travel arrangements! Announcements for travel grants will be made on a rolling basis. The final deadline to apply for a travel grant is Dec 31, 2024 but we encourage you to apply early.
Awardees will make travel arrangements through our travel agent, so if you are applying for the award, please wait with your travel arrangements until you have heard from us!
APPLY HERE for a travel grant.
Dependent Care Support
If you need financial help to care for your family while you're away at the conference, complete the form HERE.
Important Information
Food
For sessions that you have registered for, meals listed on the conference agenda are included.
Please provide your dietary restrictions and food allergies during registration, such as vegetarian, vegan, gluten-free, or allergies, so we can provide that information to the caterer in advance of menu preparation. The deadline for notification is January 29, 2025. We put significant effort into ensuring your food needs are taken care of; please let us know of any requirements during registration.
Lodging
The Rosetta Commons will organize lodging at the Boston Marriott Cambridge Hotel for attendees from Rosetta Commons member labs and non-member academic attendees that purchase lodging. Please indicate the nights you’ll need lodging for on the registration form. For all other attendees, a discount booking code is available on the Venue page of the website. We recommend booking as soon as possible to ensure room availability at the conference rate.
New for WRC 2025: Attendees preferring their own room can purchase an upgrade through the registration portal. The Commons will pay for your bed - you pay for the empty one.
Check-in is on Feb. 26, and check-out is on Feb. 28. Early arrivals and late departures will not be accommodated (except for international travelers [see Flights for info]). Keynote Speakers will be provided a private room, and PIs will be provided with a private room based on availability.
Travel
Flights
Please plan to land at Boston Logan Airport at least 90 minutes before the conference begins.
Plan to depart no earlier than two hours after the end of the conference or conference activities to avoid missing any sessions.
For travel grant recipients only: flights are covered when booked through the provided travel agent. Cost controls on flights have been put in place so that we can offer more travel grants. The travel policy for Winter RosettaCon 2025 is:
- Round-trip bookings only. Only legs between Boston and your home city will be covered if you seek to book 3-way travel.
- International: The air travel window is within 2 days of the conference for international travelers. International travelers can arrive the day before the conference starts (February 25, 2025).
- Domestic: The air travel window is within 1 day of the conference for domestic travelers. Domestic travelers must arrive on or after the conference start date.
Travel grants
See our section on conference support.
Visa Letters
If you need a letter of invitation to apply for a U.S. travel visa, find instructions HERE. Please request the letter in time to receive the visa. Check the local approval times before registering.
Updates and Communication
Registration for WRC will run through the Nunify conference app, which will also be used for regular conference communication. Download the app on your phone and create an account on Nunify. All information will be available here on the website as well, with a slight delay. You can find Nunify in the Apple Store or Google Play Store.
Rosetta Commons Member Labs
Rosetta Commons Member Labs are listed at rosettacommons.org/about/labs. To learn more about the Rosetta Commons, visit rosettacommons.org. If you are interested to join the Rosetta Commons, contact the Rosetta Commons using the OTHER category on that contact form.
Any Questions?
We’d love to hear from you! To make sure your question reaches the right person who can help, please use the Contact Form here on this website. This way, we can respond faster and avoid sending messages to someone who isn’t directly involved.
If you need help with registration please Contact Us.
For more information about Rosetta Commons please go to the Rosetta Commons Website